MISSION STATEMENT

The Mission of the Purchasing and Contracting Department is to provide superior purchasing and contract administration services. These services are to be provided within the scope of law, ensuring integrity, quality and efficiency as we facilitate a pro-active, competitive procurement process. Our teamwork is based on friendly cooperation to achieve effective, creative solutions with service oriented goals. The Purchasing and Contracting Department also maintains a central warehouse for distribution of material and supplies.

DUTIES OF THE PURCHASING AND CONTRACTING DEPARTMENT

The activities of the Purchasing and Contracting Department include the administration of contracts, the processing of purchased services, the purchase of supplies, materials, equipment, and warehouse administration. Additional activities include advertising, receive and review all competitive sealed bids, issue and approve purchase orders, and direct the sale of surplus materials, supplies and equipment.

Although certain traditional responsibilities of the purchasing department remain valid: to buy the right quality at the right time and the right price from capable suppliers; the duties and responsibilities of the Purchasing and Contracting Department extend far beyond these traditional responsibilities. Florida law requires public purchasing be conducted without favoritism, competitive bidding must not be circumvented, and specifications must not be restrictive. Goods and services are to be acquired in an efficient, effective and economical manner, and the materials bought to be warehoused, maintained, and transferred, economically and advantageously.

The Purchasing and Contracting Department recognizes the responsibilities and strives to achieve professional excellence and facilitate the objectives of the City of Lake City.

DEPARTMENT INFORMATION

The Purchasing and Contracting Department office hours are 8:00 A.M. to 5:00 P.M., Monday through Friday.

To conduct business with the City of Lake City, vendors must be pre-approved. Forms can be obtained by contacting the Purchasing Department at (386) 719-5818 or (386) 719-5816; or faxing requests to (386) 755-6112.

BID AND QUOTE INFORMATION

The Purchasing and Contracting Department of the City of Lake City has contracted with DemandStar.com to provide vendors and the public with information relating to formal bids, quotes and proposals. DemandStar.com provides registered vendors with notification of upcoming City projects either by e-mail or by fax. To become a member of DemandStar.com you can register online at their website at www.demandstar.com (link below) or by calling (800) 711-1712.

NOTICE OF PUBLIC MEETING
CITY OF LAKE CITY
REQUEST FOR PROPOSAL
GROUP HEALTH INSURANCE
RFP-003-2009

A public meeting will be held on Tuesday, November 25, 2008 at 3:00 P.M. in the City Council Chambers located on the 2nd floor of City Hall, 205 N. Marion Avenue, Lake City, Florida  32055.  The purpose of this meeting will be for the committee members to rank proposals received for Group Health Insurance as specified in RFP-003-2009.

Bids / Proposals & Quotes